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# Recording an Expense with multiple line items in Xero - Vodafone Mobile Bill
- URL: https://www.projectinstill.com/expense-xero-multiple-line-items-vodafone/
- Published: 2024-10-12T10:14:30.000Z
- Updated: 2024-10-27T01:47:14.000Z
- Description: Teaching kids about recording a bill that has multiple line items into Xero as an Expense bill to pay.
- Author: Shaf Azam
- Tags: Accounting, #toc, Bookkeeping

💡

This is part of [Project Instill](https://www.projectinstill.com/the-project/), where I teach my kids (12 and 10) financial literacy and business basics.

## What did I want to do?

- I wanted my kids Ash (12 years old) and Adh (10 years old) to record a new Bill to Pay (expense) from scratch in Xero for an expense that had multiple line items.
  - We will record a bill from Vodafone with multiple line items.
- We had already recorded the below types of payments we had made:
  - [Expense in AUD with Single Line Item - SquareSpace domain renewal invoice](https://www.projectinstill.com/squarespace-invoice-xero-expense/)
  - [Expense in a different currency (USD) with a single line item - Atlassian Confluence invoice](https://www.projectinstill.com/atlassian-invoice-xero-expense/)

## Overview of the Vodafone bill

Below is what the bill looks like

![](https://storage.ghost.io/c/07/b0/07b05c56-0c23-436f-8f33-5c7d1cc1ecde/content/images/2024/10/Vodafone-Bill.jpg)

A couple of observations:

- The total amount is **$104.49**.
- There are two items:
  - Large Sim Only Plan for **$68.99**
  - Roaming Talk (9 calls, 30 min 42sec) for **$35.50**. This also has a **<<** symbol next to it.
- At the bottom right-hand corner is a note that **<<** means **GST free**.
- This means:
  - Large Sim Only Plan of **$68.99** includes a GST charge
  - Roam Talk of **$35.50** does **NOT** include a GST charge.

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## Creating the Vodafone Bill in Xero as an Expense

Below is how the completed bill will look in Xero.

![](https://storage.ghost.io/c/07/b0/07b05c56-0c23-436f-8f33-5c7d1cc1ecde/content/images/2024/10/Vodafone-bill-recorded-in-Xero.jpg)

**Notes:**

- Enter each line item separately.
- Ensure we mark **GST Free Expense** and **GST on Expenses** correctly based on what the bill document says.
- Large Sim Only Plan of **$68.99** includes a GST charge.
  - Tax Rate is set to **GST on Expenses**
- Roam Talk of **$35.50** does **NOT** include a GST charge.
  - Tax Rate is set to **GST Free Expenses**
- The total shows **$6.27 GST**. This is the GST amount of $68.99.

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## Next Step

Check out our next step [here](https://www.projectinstill.com/the-project/).